CYCT burgee

Cruising Yacht Club of Tasmania

Photo of BBQ lunch during a Club Cruise to Droughy Point.

Privacy Policy

Overview

The Cruising Yacht Club of Australia (CYCT) understands that when you access our website or interact with us online, the privacy and confidentiality of personal information is important to you. There are two classes of use: casual browsing of the publically accessible information and documents, particularly Albatross issues and the Club calendar; and access to our membership system, be it to apply for membership, update your membership record, consult the list of members, or pay your subscription or purchase dinner tickets or Club apparel. These two classes of interact involve different privacy issues.

Casual browsing

Every time a page is accessed on the publically accessible portion of our website, we record:
  • The page accessed
  • The date and time of access
  • The page that referred you to the page accessed (if any)
  • The IP address from which the request for the page came

This information is used to assess the usefulness of our resources, particular the Albatross. IP addresses are only used in the case of errors being logged concerning the way pages are created and delivered. We do not analyse the overall pattern of use of individuals. We do not provide any of these data to third parties.

Access to our membership system and related interactive activities

Once you request a page from our website that relates to membership in CYCT, you will be transferred to our "secure server". Information passed to and from this server is encrypted, which protects the data from interception by a third party with access to the internet path in use. The use of a digital certificate allows your browser to verify that it is connected to the CYCT secure website. All access to this server is limited to those who can provide a valid username and password. For access to membership data, only members have acceptable usernames. Some parts of the secure server are accessible to non-members, e.g. the membership application forms, or submitting an update to Cruising Southern Tasmania, but those parts are also protected by a username and password issued to the user in a way that we are certain we know their email address.

Cookies

We use cookies only to identify users who have logged in with their username and password to our secure server, so they can subsequently access pages for which they have authorisation. We only use "session cookies", i.e. ones which expire once the logged in session is terminated. We do not provide cookie information to third parties.

How we use your information

When you apply for membership we require basic contact information about you: name, postal address, phone and fax numbers, email address, and information on your boat if you own one. We also ask you to name existing members who support your application.

Your information will be made available to members by way of our secure web site, where a list of members is always available and the database can be searched. The Club publishes a "Register of Members" near the end of each calendar year. This printed information can easily reach non-members. The database will not be made available to third parties. You have the ability to suppress the display or publication of most of your personal information except for your name and the name of your boat.

Certain information is added to your membership record over time, such as when you last paid your subscription, and how that payment was made. This information is available only to authorised officers of the Club, such as the Treasurer, Membership Officer and Webmaster. This information is used only to ensure you remain a financial member. A list of member names and their boat name is publically available on the website and provided for inclusion in the Opening Day programme.

Information provided for public access

If you write an article for the Albatross, your name and probably your boat name will become publically accessible. If you participate in a Club event, that participation may be reported in the Albatross, and a report may include photographs. If you become an Officer of the Club or a Committee member, your name and telphone number(s) will be published in the Albatross and listed on the website.

Financial transactions

On-line payments from you to the Club are made through the website of PayPal. CYCT does not collect credit card data and so no such details are held by the Club.

Permission to contact you

The email address of every member will be placed on a members email list. Notices to members from the Club will be posted to these lists from time-to-time, and it is possible for a member to send a message to all other members as well. The messages sent out from this list do not contain the email addresses of all recipients. You can opt out of this email list at any time. The list is not made available to third parties.

Contacting us

For any matters concerning our privacy policy or how it is implemented, you can always contact the Secretary or any of the Club's Committee members.

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